Minutes of Meeting 3 April 2017

Attendees:

Motion: To approve the agenda. Moved by Sue McCarthy, seconded by John Sankey, carried.

Motion: To approve the March, 2017 minutes. Moved by Kristy Nystrom, seconded by Dianne Nahal, carried.

Community Centre Mural
Claudia Salguero: She applied for a Canada 150 Neighbourhood Arts grant to paint a mural on the Community Centre. The grant was originally for two murals but she would like to have just one big mural facing McCarthy Road. She showed the concept super-imposed on a picture of the Community Centre. Everyone thought it was good. She needs volunteers to move supplies, to clean up and to take pictures. Volunteers need a police check because they will be working with youth.
Bernie Geiger: Police checks are free for volunteers if they have a letter.
Christine Johnson: She will write the letter.

Treasurer's Report
Peter Foulger: Presented the Treasurer's Report:
Sponsorship of $100 was received from, Rimalou Drugs
Receipts of $34 from the movie night and $50 from memberships was received.
Interest of $0.19 for March was credited from Alterna.
Payment of $500 for the R Brockington Fireworks Gala is made to the City
Sub-accounts:
Activity: $ 0.00
Balances:
Hunt Club Refugee Fund balance $ 36.75
Garden Fund balance $ 1,500.00
Hydro Ottawa Essay Contest $ 500.00
Mural fund balance $ 800.00
Art Club Fund balance $ (1.70)
Balance Sub-accounts $ 2,835.05
Members Surplus
Balance as of 1 August 2016 $ 9,172.74
Year to date expenses, HCCO $ 7,231.36
Year to date receipts, HCCO $ 2,255.21
Increase/(decrease) for year, HCCO ($4,976.26)
Member's surplus, HCCO $ 4,196.59
Total funds (Members surplus + funds) $ 7,031.64
Reconciliation:
Cash not deposited $ 0.00
Alterna share, HCCO $ 15.00
Alterna Account, HCCO & funds $ 1,016.64
Alterna Term Deposit HCCO, due 19 March $ 6,000.00
Total all funds $ 7,347.53
Receivables & Liabilities:
We are owed two sponsorships; one each for Sept and March.
The GIC will mature on 8 April with interest of $42.00

Councillor's Report
Shannon Hall: Presented the Councillor's Report (Riley Brockington):
Ottawa Community Housing is proposing the development of 16 additional units to its existing property at 3225 Uplands Drive (Ashgrove). The Councillor submitted a number of comments including one concerning snow removal.
There will be an update to the Paul Landry Park site plan in two weeks.
He will host an Earth Day Event on April 22. (HCCO will have a table)
He will host a Strawberry Social June 2. The Fielding Drive Public School Concert Band will be performing.
He has a limited number of free tickets to the baseball game between the Ottawa Champions and the Cuban National Team. June 18 at the Raymond Chabot Grant Thornton Park.
Denyse Baizana: A salt bin is buried in the snow behind Metro Plaza. A sewer grate is blocked and is causing flooding on Twyford. At 131 Twyford, the snow plow dug up the ground and exposed the pipes of a sprinkler system.
David Armitage: There is no bike path on the north side of Hunt Club between North Bowesville Road and Riverside. There was a survey crew there. Is the City building a separate bike path?
Bernie Geiger: There are pot holes everywhere! There's a big one at Hunt Club and Riverside and also on the on-ramp to the Airport Parkway.
Shannon Hall: Call 311.

Being on the Board of Directors
Peter Brimacombe: He attended a full day course given by Volunteer Ottawa. The course covered the important aspects of being on the board of directors of a non-profit organization. People at the course were from the following organizations: Coaching Association, Bytown Museum, Cornerstone Housing, Hunt Club Community Organization, Causeway, Ottawa Little Theatre. The other organizations were charitable organizations and so had stricter rules.
Bernie Geiger: Non-profit corporations have to report every year and we haven't so our status is not-clear.
Christine Johnson: The Province is updating its rules for non-profit corporations and we are waiting for the final legislation before we register. The Forum for Community Associations of Ottawa provides resources for community associations.
Sue McCarthy: The City allows community associations to be covered under its insurance but we have to apply.
Peter Brimacombe: He has the form and will fill it out.
Christine Johnson: We don't have an on-going source of revenue.
David Armitage: The City pays $5000 to maintain an outdoor rink. We could apply to look after the one at the Community Centre.

Newsletter
Sue McCarthy: The March issue is out.
Christine Johnson: She received an email from a resident demanding that we not put newsletters in his mail box. She replied that his wishes would be respected.

Membership
Brian Wade: He designed new membership cards and a welcome letter which he gave to everybody. The City gives a 20% discount on its recreational programs if you show your membership card.
Dianne Nahal: She asked for the discount at the Community Centre but the computer program didn't have a field for it.

Environment
Brian Wade: He has completed and submitted the application to Just Foods for a grant to start a community garden in Cahill Park. Cost is $18,000. Accessibility requirements and insistence on organic food drive up the costs. Just Foods is very supportive. He will sell rain barrels to raise funds on Earth Day, April 22.

South East Ottawa Community Health Centre
Ijeoma Udechukwu: Kellie Tonner has been appointed Executive Director. The South East Ottawa Community Health Centre and other organizations such as the SnapCity, the Pinecrest-Queensway Community Health Centre and the Lower Town Community Resource Centre are presently involved in a Capacity Building Civic Engagement mapping project.

Scholarship for High School Students
Ijeoma Udechukwu: She proposed a scholarship fund for high school students. It would let us connect with our youth. Maybe $500 a year.
Andrea Main: One criteria should be the youth participate in our activities.
Christine Johnson: There is no income.
Sue McCarthy: It's an interesting idea!

Paul Landry Park
Christine Johnson: Clean-up day is April 29.

Art Club
Dianne Nahal: She is running an art club at the Community Centre. It's once a week. Three to eight people show up. A nominal fee is charged.

Next meeting: Monday May 1 at 17:00